Workforce time and attendance automated solution

Introduction – Mactech Energy Group Limited are a long-established group with a new service offering ‘Total Workforce Solution’ which is growing market within the energy sector. This is a fully compliant recruitment solution for those clients who operate under site agreements providing a fully vetted workforce and outsourced assistance with the client’s payroll.

Background – We operate payrolls in line with complex unionised site agreements which offers employees several different rates of pay, shift premiums, bonuses, and various allowances all of which are individual to each employee. These allowances are individual to each employee, as entitlement is dependent on their personal circumstances, such as home address, travel and accommodation arrangements, shifts and number of days worked etc.

The Project – We need a bespoke system built that can handle and automate tailoring individual employees entitlement to the complex rules and allowances of unionised agreements. This system needs to be able to cope with high volume transactions and stand up to scrutiny by project nominated auditors. Ideally it will link with our existing payroll solution Sage and if possible, assist with our invoicing requirements to customers.

How to respond

Please express your interest via email to by 5th August 2022. If the relevant experience is demonstrated, we will arrange a meeting week beginning 8th August 2022 to discuss project specifications.  From then develop a proposal based around the criteria provided and submit your response via email to no later than 29th August 2022.

If you have any questions regarding this tender opportunity please contact Claire Richardson on the above email.

Please include the following in your Tender:

  • An overview of the company/individual submitting the proposal
  • Detail on how you will deliver the required specification
  • Timescales for development (bear in mind Procurement timings)
  • At least 3  examples of relevant work you have carried out
  • Price structure

How we will select a provider

We will use the following criteria to select a provider for this work:

Demonstrable expertise within automating timesheets20%
Software ability to cope with complex requirements outlined in project scope30%
Value for money10%
Ability of company/individual10%
Could this project be delivered by end of Jan 202310%
Software adaptability to co-exist and/or integrate with our existing practice and processes20%

Value for money, please note the lowest score will attract the highest mark, the next lowest tender will attract the next highest mark, and so on.

Due Diligence you will be subject to:

  • Only providers who can demonstrate experience in designing a software that can consider complex unionised requirements against individuals entitlements will be invited to tender.
  • Sign a contract that ensures that all IP will be sign over to Mactech Group Ltd
  • Undertake a PQQ process in line with our funders

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