Responsible to: NEEAL Project Director
Full time or part time considered: 37 hours per week FT
Salary: £37,000.00 per annum FT + benefits including, pension, healthcare, cycle scheme, flexible working plus café and free on-site parking.
NEEAL operates a whole team culture with all staff expected and encouraged to be actively engaged in the achievement of all its objectives and the delivery of all of its programmes. In furtherance of this, whilst all staff have duties and responsibilities for which they have primary responsibility, they will also carry out other duties as and when required. All staff will look to drive continuous improvement across all of the work, both in their own area of primary responsibility and through actively participating in team discussions and highlighting potential areas of improvement across the whole of the business. NEEAL expects all staff to be mutually supportive and to give, and receive, support to and from each other in an open, frank and empathetic manner. All staff will support the Project Director and each other as required with the development and delivery of organisational policies, procedures, customer care and marketing and with the efficient and effective running of NEEAL’s operations.
Main Purpose of the Post
The overall purpose of the role is to ensure that activities are managed in a compliant and efficient manner and to provide overall direction in which systems and processes are efficiently and effectively developed and delivered. The Project Manager(s) will direct the day to day activities of the NEEAL Project Administrator(s) when in post
The purpose of this post is to assume responsibility for the effective, efficient, and compliant delivery of NEEAL programmes, personally managing a number thereof. The postholder will need to have a solid track record in the management of programmes of substantial size, a thorough understanding of various funding schemes, and the ability to manage delivery which achieves target outcomes, outputs and spend across a multiple number of delivery organisations.
Duties & Responsibilities:
The postholder will have lead responsibility for specific projects, as determined by the Project Director from time to time. In this capacity, the duties and responsibilities of the postholder are:
- To provide constructive feedback of best practice and report areas of improvement.
- To identify opportunities to “cross sell” between projects.
- In relation to specific projects, to manage performance, in financial, output and quality terms, across the programmes, including early identification of slippage or over-activity and the identification of remedial action.
- In relation to specific projects, to design and oversee the introduction of governance systems and processes and activity, financial and accounting records.
- In relation to specific projects, to compile and submit project claims to project funders.
- In relation to specific projects, to manage performance and target deviation, investigate the underlying cause(s), and identify and agree remedial action. Work with the NEEAL Project Director to undertake ongoing review of the activity.
- In relation to specific projects, to review contract progress and plan and then agree future activity schedule(s).
- In relation to specific projects, to cooperate with auditors, evaluators and funders as required.
- In relation to specific projects, to act as the main point of contact for NEEAL, funders and individual Enterprise Agencies and other delivery partners.
- In relation to specific projects, to oversee an evaluation framework including the commissioning of an external evaluator.
- In relation to specific projects, the organisation and delivery of partner meetings.
- In relation to specific projects, undertaking performance reviews and audits with Delivery Partners.
- In relation to specific projects, maintaining responsibility for ensuring that the following tasks are fulfilled, but, in conjunction with other Project Managers, delegating the delivery of such duties as he/she feels appropriate to the Project Administrator(s) and acting as their main point of contact: Ensure that general administration duties are appropriately delivered, including room bookings and set up, phone calls, appointment bookings, archiving, filing etc.
- Take and write up minutes.
- Organise internal audits including collation of evidence.
- Maintain office stationery and make office-related purchases.
- Ensure compliant storage of data.
- Ensure compliant delivery of UKSPF funded programmes, including, but not restricted to:
- Input and check claims received, including timesheets, summative. assessment reports and paperwork. Raise and manage queries.
- Maintain client, duplicate and workshop databases.
- Gather and share MI.
- Prepare claims for payment and associated reports.
Any other duties commensurate with the grade that may be required by the Project Director.
Development Opportunities
Although not part of this job description, opportunities for professional development will be made available when appropriate and subject to the requirements of the organisation. There is no obligation on the part of the postholder to take advantage of all or any of these. They may include, but will not be limited to:
- Identification of funding opportunities
- Supporting authorship of bids
- Setting and managing budgets
- Facilities and organisational management
- Such other development opportunities as present themselves and in which the postholder expresses an interest.
For further details of the vacancy or to send a CV and covering letter: Email: Jacqui.danks@ne-bic.co.uk or write to Jacqui Danks, HR Officer,
North East BIC Ltd, Wearfield, Sunderland Enterprise Park East, Sunderland, SR5 2TA.
Deadline for completed applications:- Wednesday 12th June 2024